1. The service and its operator
GidaVault provides software for organising property, tenant, document and obligation records. The operator’s legal name, registration details, business address and contact details must be inserted before these terms become effective.
We do not manage property, act as a letting agent, provide ownership verification, or receive, hold, collect or distribute rent on behalf of users. Rent is paid directly to landlords outside our custody. A recorded amount or payment reference is not independent verification that a payment occurred.
2. Landlords and tenants remain responsible
Landlords remain responsible for their properties, tenancy agreements, notices, legal obligations, payment instructions and decisions. Tenants remain responsible for providing information they are entitled to supply. Software records do not replace a tenancy agreement or determine legal ownership.
Using the software does not make the provider a party to a tenancy, create an agency relationship or appoint it as a trustee or custodian of rent. Reminders and owner-entered evidence are administrative records, not legal, financial, surveying or inspection advice.
3. Accounts and authorised access
Users must provide accurate account details, protect account access and use only information and workspaces they are authorised to access. Do not share another person’s account or attempt to bypass permissions.
Landlords must use tenant information only for lawful, necessary purposes, give the required privacy information and follow the acceptable-use policy. Uploading a document does not establish that the uploader owns the property or has the subject’s consent.
4. Data and intellectual property
Users retain their rights in the information and documents they provide. Any permission given to the provider must be limited to operating the service and following lawful instructions. The privacy notice and, where applicable, the data processing agreement explain the proposed handling of personal data.
Users must not upload material they have no right to use or publish. Rights to the software itself are separate from rights to user-provided content.
5. Commercial terms and availability
Subscription pricing, renewal, cancellation, refunds and service commitments have not been finalised. Any applicable charges and cancellation terms must be clearly disclosed and accepted before charging users. This draft creates no subscription purchase.
Feature descriptions must distinguish available tools from planned tools. No guarantee of uninterrupted availability, automatic monitoring, rent collection or legal compliance is created by the software.
6. Misuse, termination and records
The final agreement must provide a fair process for investigating suspected misuse and restricting unlawful access, including urgent action where necessary to protect people or data. Having a policy does not mean a reporting or enforcement process is already operational.
Account closure, tenant departure and disputed records require a documented export, retention and deletion process. Lawfully required records may need limited retention; unnecessary personal information should not be kept indefinitely.
7. Legal review and launch readiness
Liability provisions, dispute handling, governing law, mandatory consumer rights and country-specific terms require professional review before this agreement takes effect. These drafts do not override rights that applicable law does not allow parties to exclude.
These terms have no effective date or acceptance mechanism yet. Final versions and a record of valid acceptance must be established before commercial launch.